Mailing List Tips and Requirements
A mailing list is an essential piece of information for any kind of event, and if done correctly, it will save a lot of time and will prevent mistakes and future headaches. I know putting together a list can be stressful and tedious, so here are some tips to make it as easy as possible. And when in doubt, let me know of any questions you may have.
- Make sure to type out your mailing list – I can not accept handwritten lists as I’m sure you know that mistakes may occur if I misread a handwritten letter! I prefer either a Word Document or an Excel Spreadsheet, and that can be either emailed or mailed to me.
- When creating your list, please write it out exactly how you would like it to appear on both the inner and outer envelope, as that is how I will write it.
- Please do not use abbreviations except on initials and salutations such as Mr., Mrs., Dr. and Ms. Spell out (unless informal) states, street, avenue, boulevards, apartment, suite, post office box, etc.
- If the invitee is a single person and you are allowing them a guest or it is a family and you are allowing the older children to bring guests, please write that next to the line.
Here are some examples how addresses should appear:
Mr. and Mrs. John L. Smith
1234 Oak Tree Boulevard
San Francisco, California 92314
Mr. and Mrs. Smith |
Ms. Janet Franklin
Worldwide Plaza
456 Eighth Avenue
Apartment 205
New York, New York 10004
Janet and Guest
|
Rabbi and Mrs. Joel Goldman
Temple Emanuel
44 31st Street
Austin, Texas 12345
Rabbi and Mrs. Goldman
Josh, Sarah and Guests |
Betsy & Jonathan Doe (informal style)
789 Sesame St.
P.O. Box 852
Miami, FL 55336
Betsy & Jonathan |
Please double and triple check your lists. Have someone else look at your list and let them ask you questions on anything that looks unusual to them. A second set of eyes can catch a lot of mistakes! Also keep a copy of this list for yourself.
I of course will contact you with any questions I may have on your list. Good luck
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